Authoring and evaluation features that make it easier to create accessible documents. Section 508 is an important amendment to the rehabilitation act that protects the right of people with disabilities to have equal access to electronic and information technology. Pdf accessibility computer intelligence provides section 508, wcag 2. Creating section 508 compliant electronic documents u. Testing and verification pdf accessibility and compliance. For this document, we are going to use adobe acrobat 10. Go to filepropertiessecurity and see if creation of template page is not allowed. This tool located under the home tab will allow you to save documents in a pdfa compliant format quickly and easily. If you have been keeping up with this series, congratulations on making it to the end. The use of portable document formats pdfs is popular for sharing information. Like images added via the rich content area widget, web publisher enables content authors to easily identify and mark tables as necessary to be section 508 compliant. Through the testing process, if an element is found to be not compliant, then the element remains not compliant even if. In all cases, the items listed in basic elements apply to all pdfs.
Is there a way to make a fillable pdf form 508 compliant. The action wizard toolset is displayed in the secondary toolbar. By highlighting the table cells, right clicking, and selecting cell properties, a content author can quickly add the appropriate tags to make a table section 508 compliant. If the pdf document contains 9 or more pages, bookmarks should be added.
Web tool to check pdf accessibility perkins elearning. If you want to make sure all readers have access to your pdfs, the stepbystep guide to section 508 compliant pdfs may be exactly what you need. It sets standards that must be followed by every federal government department, as well as every organization that receives federal contracts or funding, and educational institutions that receive federal funding via. Wave is a free tool made by webaim web accessibility in mind to help. Making pdfs accessible section 508 compliant beacon blog. Each team member has the last word on the accessibility of a remediated document, such as a pdf. Dhs section 508 compliance test process for applications about this document who should use this document this document has been designed for and is intended for use by dhs trusted testers. Test for accessibility find an overview of testing methods and the tools to test websites, software, and electronic documents for conformance with the revised 508 standards. Bookmarks allow the reader to quickly navigate to points of interest within a pdf by linking to a specific page and view of that page.
Stepbystep instructions for creating a pdf from word. Export as pdf with settings optimized for accessibility. If so, extended features for acrobat reader is turned on. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. Guidance developed by the accessible electronic documents community of practice aed cop. To validate pdfs for section 508 compliance, testers must utilize the tools.
It is also used to freeze or lock content that should remain intact or in context with other information. Create and tag documents and forms to ensure that they are 508 compliant. Section 508 pdf document accessibility test process. The pdf document will remain on the pave server for a maximum of three weeks, unless you delete it manually beforehand. The checklist below, a series of tables, is based on the content of the pdf. Select the files that you want to apply the make accessible action to.
Document properties forr an adobe livecyclew document. Dhs section 508 compliance test process for applications. Only free pdf checker that tests against section 508, wcag 2. Pdfs are unique in their crossplatform usability, and if they are constructed and tagged correctly they will look the same on different systems without having to install. If the current document isnt prepopulated select it, and then select microsoft word.
Design, develop, and maintain 508 compliant web sites for the department of health and human services hhs. To check for section 508 accessibility, the document must be a. Pave will guide you to make the remaining corrections. The portable document format pdf is the standard format for online electronic publication of documents. How to create accessible portable document format pdf documents that conform to the revised 508 standards. Tocreate a version ofthe form that can be tested, go to file save a copy to create a copy of the form for testing. You can use pave to make your pdf documents accessible and to interpret conventional reader programs correctly.
Please be aware that pdf files included in the course must meet section 508 guidelines as well. Both commonlook pdf and our pdf validator allow you test to section 508, wcag 2. Learn how to create accessible microsoft word documents that conform to the revised 508 standards. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets. Open document properties file properties description. For a video to be accessible to a viewer, the person watching it must be able to understand what is happening in both the visual and audio portions of the video. Commonlook pdf validator pdf accessibility and compliance. Section 508 is a set of standards laid out by the us federal govt which must be followed while developing webpages websites.
The last step of the make accessible action wizard is to run the. Welcome to the webinar creating section 508 compliant electronic documents. These pdf forms are fully accessible but there is no computation, validation, or verification of the information you enter. The focus of this webinar is on creating accessible ms word and portable document format pdf documents.
This checker can help us locate common accessibility issues that may be occurring in our document. The resources in this section were developed by the accessible electronic documents community of practice aed cop. Indesign accessibility guidelines for pdf publication. The make accessible action walks you through the steps required to make a pdf accessible. The righthand pane changes to display each task included in the make. Make pdfs accessible acrobat pro choose tools action wizard. Test and debug a pdf for 508 compliance acrobat pro test and debug a pdf for 508 compliance acrobat pro dc to determine which version you have, find the program under the start menu of your computer or rightclick on the desktop icon and choose properties. Making documents accessible disability support resources.
Meet web content accessibility guidelines wcag aa and section 508 document compliance standards quickly without sacrificing accuracy. Create and verify pdf accessibility, acrobat pro adobe support. The actual tool or utility used to create the pdf from the source file. If no is the answer to any item, then the document is not 508 compliant. Pdf allows the publisher to ensure that a document looks the same online as it does in print form.
It looks for common elements that need further action, such as scanned text, form fields, tables, and images. The tool gives the user three options of compliance. Im the doi section 508 program manager, and im joined by my colleague catherine emmett. Refer to the following resources for assistance in creating 508 compliant documentation. Commonlook pdf faq pdf accessibility and compliance. The vastec verified seal of approval is provided on material that has been remediated and certified to vastecs accessibility standards included in the vastec verified process for 508 compliance document management is the use of visually impaired at testers during the quality control process. The full check tool is renamed to accessibility check in acrobat dc may.
If your business ict isnt section 508 compliant, your business could miss out on opportunities to work for the government. We introduced the pdfa create tool with the launch of nitro pro 10. Follow these steps to use adobe acrobat to create accessible pdfs, check. Make a scanned pdf ada compliant page 1 of 2 last revised date. Pdfs do not need to be 508 compliant if a compliant html version of the document exists.
Html is also more searchengine friendly than a pdf, and there is no need to make the user download a document to read it. Using the acrobat pro dc accessibility checker adobe. Advocate for the use of authoring tools and document converters that enable users to easily create accessible documents. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Making documents section 508 compliant all electronic communication and documentation created by cms employees and contractors must be 508 compliant. Testing documents for 508 compliance to check your document for 508 issues or compliance open the document in a 508 true tester. Assess the section 508 compliance of web pages and documents and suggest remediation where applicable. I call on all americans to celebrate the vital contributions of individuals with disabilities. How to create 508 compliant adobe pdf documents dau. The accessibility checking tools in adobe acrobat pro dc accessibility checker full check and the make accessible action wizard can identify many issues in pdf documents that may be in conflict with adobes interpretations of the accessibility guidelines referenced in the application and its documentation. Pdfs require 508 remediation as they are not accessible by screen readers.
Section 508 is an amendment of the united states rehabilitation act of 1973 that extends protections for individuals with disabilities to websites run by the government and organizations that receive government funding. If the pdf producer is adobe livecycle, then use the aedcop section 508 basic authoring and testing guide adobe livecycle. None of the rules prohibits, for example, the use of markup that screen readers do not recognize. Creating a web page html is one way to make your document accessible. Irs section 508 compliant pdf forms internal revenue service. Acrobat 10 is the most widely used program for testing throughout fema. To help ensure that 508 compliant pdfs are disseminated, this test process has been created to evaluate documents against all applicable 1194. Ive got a fillable pdf form that needs to be made 508 compliant. Documents that do not contain these layers are not accessible and. Grand valleys content management system cms has builtin features that make a websites content screenreader friendly. Braille works has been a trusted resource for document. Fast and accurate 508 remediation of your online documents. It prompts to address accessibility issues, such as a missing document description or title.
A trusted tester is a person certified to provide accurate and repeatable section 508 compliance test results for software and web applications. This section provides references and guidance toward accomplishing that goal. How to make a pdf fillable 508 compliant form from a word document. Unfortunately, persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot access the content because the. This action wizard can be run on all pdfs except dynamic forms xfa documents and portfolios. When you use the indesign pdf export options print or interactive, the tagging, organizing, and bookmarking established in the layout become the tagging structure, order, and navigation scheme of the resulting pdf document. Tips for making your website section 508 compliant blue. Guidance for creating accessible content in adobe acrobat portable document format pdf that is compliant with section 508. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508compliant pdf. The forms on this page are provided in adobe acrobat portable document format. Dhs section 508 pdf document test process homeland security. Any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. These rules are more pertaining to information accessibility implying that information needs to be accessible to all individuals inclusive of.
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